Privacy policyHandling of Personal Information

Handling of Personal Information

Name, Address, Representative, and Manager of the Personal Information Handling Business Operator
CAMGLOBAL Inc.
1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Representative Director: Koji Mitsuishi
Person Responsible for Personal Information Management: Manager, Business Promotion Division
Tel: 03-6738-9686 (Reception hours: 9:00 to 18:00, excluding Saturdays, Sundays, public holidays, and other
company holidays)
Email: privacy_cg@cam-com.jp
Purpose of Using Personal InformationThe purposes for which we use the personal information entrusted to us are as follows.
(1). Common purposes for personal information of service users

①Various procedures related to user registration
②To provide, operate, and contact you regarding the services used
③To provide information via email distribution, telephone contact, etc., regarding the services used
④Improvement and enhancement of the services we provide (including the services
currently in use, but not limited to these)
⑤Requests for cooperation in surveys related to our business activities
⑥Responding to inquiries, etc.

(2).Information of individuals who wish to apply through our human resources
services (recruitment services, job information sites, etc.)

①The purposes of use specified in (1).① through ⑥ above
②Provision of application information to the desired employer or recruitment
agency
③Provision of information regarding job openings via email distribution,
telephone contact, etc.
④Joint use with group companies for the following purposes:

・To introduce employment opportunities matching the registrant’s
preferences and aptitude, and for proper employment management after placement
For details, please refer to “6.(2). Information of Individuals Registered with Sogo Career Option’s
Staffing and Recruitment Services”.

(3).Provision and Management of Point Services

①The purposes of use specified in (1).① through ⑥ above
②Procedures related to point accrual, usage, balance confirmation, transaction history management, and point exchange

(4).Information on Business Partners’ Officers and Employees

① Business negotiations, meetings, etc.
②Contract fulfillment and business-related communications
③Management of business partners
④Shared use with group companies for the following purposes:

・To provide information and proposals regarding services offered by group companies
・To fulfill contractual obligations, applications, inquiries, and other transaction-related matters
For details, please refer to “6.(1). Information on Business Partners’ Officers and Employees.”

(5). Information of Applicants to Our Job Openings

・Selection and decision-making regarding hiring
・Providing necessary information regarding employment after a hiring decision and performing other procedures required for this purpose

(6).Information on Our Officers and Employees

・Personnel and labor management (payroll, health management, safety management, performance evaluations, attendance management, business communications, emergency contacts,etc.)
・Procedures and management related to employment insurance, social insurance,and taxation

(7).Specified Personal Information

①Employees and Dependents
②Sole Proprietors

・For administrative tasks such as social insurance, taxes, and preparing payment statements
We will use this information only within the scope permitted by the Act on the Use of Numbers for Identifying Specific Individuals in Administrative Procedures (hereinafter referred to as the “Number Usage Act”).

(8).Information Shared with Group Companies
We may share the personal information we hold with our group companies.

[Items of Personal Information Shared]
①Information of individuals registered with Sogo Career Option’s staffing and job placement services

・To introduce employment opportunities matching the registrant’s
preferences and aptitude, and for proper employment management after placement
For details, see “6.(2). Information of individuals registered with Sogo Career Option’s staffing and job placement services”.

②Personal information of individuals registered with “tenichi” operated by Tenshoku Ichiba

・To provide recruitment information from the jointly using companies
・To provide job listings
・To provide information about the services of the jointly using companies
For details, please see “6.(3). Personal Information of Individuals Registered with “tenichi”
Voluntariness of Providing Personal Information and Precautions
(1). Providing personal information is voluntary; however, please note that if items required for applications or inquiries are not filled out or contain incorrect information, we may not be able to respond to your request
(2). When our company directly receives personal information, we are not obliged to return it on any medium.
Provision of Personal Information to Third PartiesWe will provide the personal information you have provided to third parties as follows.
(1).Provision to the employer or recruitment agency for the job you wish to apply for

①When provided
When using the staffing services operated by our company
②Items of personal information to be provided
Name, address, contact information such as phone number, work experience, and other information obtained at the time of application
③Recipient
The company you are applying to for the relevant job opening or the recruitment agency handling that job opening
④Purpose of Use
For the purpose of applying for the relevant job opening

(2). Except in the cases described in (1) above or any of the following, we will not provide the personal information you have provided to any third party.

①When we have clearly stated or notified the necessary details to the individual in advance and obtained their consent.

②When required by law.
Outsourcing of personal information
Entrustment of Personal Information We may entrust personal information to external contractors to the extent necessary to achieve the purposes of use described in Section 2 above. We select contractors who meet our established standards for personal information protection and enter into contracts requiring proper management before entrusting them with such information.
Joint UseOur company will jointly use the personal information we receive as follows.
(1). Information of officers and employees of business partners

①Items of personal information to be jointly used
Name, company name, department name, job title, address, email address, telephone number, fax number, etc.
②Scope of those jointly using the information
Our group companies details available here）
③Purpose of joint use

・For providing information and proposals regarding services offered by the
group companies
・To fulfill contractual, application, inquiry, and other transaction-related
obligations

④Person Responsible for the Management of Jointly Used Personal Information
Company Name: Sougo Career Option Co., Ltd.
Address: 1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Representative: Representative Director, Oizumi Takata
Manager responsible for jointly used personal information: Personal Information Management Officer

(2).Information of individuals registered for Sougo Career Option’s temporary staffing
and job placement services

①Items of personal information jointly used
Name, address, phone number, contact information, work experience, and other information acquired at the
time of registration
②Scope of parties sharing the information
Sougo Career Option Co., Ltd., BEITRE Co. Ltd., Concier&TECH Inc. , Sougo Career Trust Co., Ltd.
CAMGLOBAL Inc.
③Purpose of joint use
For introducing job placements that match the registrant’s preferences and suitability, and for appropriate
employment management after placement
④Person responsible for managing jointly used personal information
Company name: Sougo Career Option Co., Ltd.
Address: 1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Representative: Representative Director, Oizumi Takata
Manager responsible for jointly used personal information: Personal Information Management Officer

(3).Personal Information of Individuals Registered with “tenichi”

① Items of Personal Information Subject to Joint Use
Name, date of birth, gender, phone number, university name, email address, current occupation, address,
highest level of education, year of graduation, and other information obtained at the time of application or
registration
② Scope of entities jointly using the information
Tenshoku Ichiba Inc. , CAMCOM Inc. , Sougo Career Option Co., Ltd., BEITRE Co. Ltd., Concier&TECH Inc. ,
InterTour Co., Ltd., Dayworks Co., Ltd., LOGITECH Co., Ltd., CAMGLOBAL Inc.
③Purpose of joint use

・Providing recruitment information from each jointly using company
・Providing job listings
・Providing information about services offered by each jointly using company

④Manager Responsible for Jointly Used Personal Information
Company Name: Tenshoku Ichiba Inc. ,
Address: 1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Representative: Representative Director Keita Haruna
Manager Responsible for Jointly Used Personal Information: Personal Information Management Officer
Matters Related to Safety Control MeasuresOur company takes necessary and
appropriate safety control measures to prevent the leakage, loss, or damage of personal data and to properly
manage it. Additionally, we exercise necessary and appropriate supervision over employees and contractors
(including subcontractors) who handle personal data. Regarding the security management measures for personal
data, they are specifically stipulated in internal regulations separately, and the main contents are as follows.
For outsourcing the handling of personal information abroad, please refer to section 8 below.
(1). Formulating basic policies for implementing responses stipulated by laws,
regulations, and guidelines to ensure proper handling of personal information and personal data.
(2). Formulating various regulations that define each response such as acquisition,
use, storage, provision, deletion, and disposal, as well as the responsible persons and their roles.
(3). Establishing a person responsible, clarifying the employees handling personal data
and the scope of personal data handled, organizing a reporting and contact system to the responsible person upon
grasping facts or signs of violations of laws and regulations, and organizational safety management measures
such as regular inspections of handling status.
(4). Including matters related to confidentiality of personal data in the work
regulations and implementing human safety management measures such as conducting education and training on
points to note regarding the handling of personal data.
(5). Physical security management measures such as controlling the entry and exit of
employees, restricting brought-in devices, and restricting and managing the removal of devices, electronic
media, and documents that handle personal data to prevent theft or loss.
(6). Technical security management measures such as the implementation of systems to
protect information systems handling personal data from unauthorized external access or malicious software.
Outsourcing destinations for handling personal information in foreign
countriesWe may entrust VIETNAM CAMCOM Co., Ltd , a group company located in the Socialist Republic
of Vietnam (hereinafter referred to as “Vietnam”), with tasks within the scope necessary to achieve the purposes
of use stated in section 2 above. The measures we have taken when entrusting the handling of personal
information to the foreign subcontractor are as follows.
(1).Method of providing personal information to the foreign subcontractor
We provide personal information under a consignment contract concluded between our company and the foreign
subcontractor.
(2).Measures Implemented by Foreign Subcontractors
In the outsourcing contract, it is stipulated that the foreign subcontractors will handle personal data only
within the scope of the outsourced work, take necessary and appropriate safety management measures, and conduct
necessary and appropriate supervision of their employees.
(3).Personal Information Protection System in Vietnam
The personal information protection system in Vietnam is described in the link below.
https://www.ppc.go.jp/files/pdf/vietnam_report.pdf
(4).Frequency and Methods of Confirmation
Our company will verify the measures implemented by the foreign contractors mentioned in (2) above once a year
by receiving written reports from the foreign contractors.
(5).Suspension of provision of personal information
If the foreign subcontractor handles personal information in a manner that violates the subcontracting contract,
including the measures mentioned in (2) above, and even after we promptly request correction based on the
subcontracting contract, the handling is not corrected within a reasonable period and it is judged difficult to
ensure the continuous implementation of appropriate measures, we will suspend the provision of personal
information to the foreign subcontractor.
Application procedure for disclosure, etc. of personal informationRegarding
the personal data we hold, the procedures for responding to requests from the individual concerned for
notification of the purpose of use, disclosure, correction, addition or deletion of contents, suspension of use,
erasure, and suspension of provision to third parties, as well as disclosure of records of provision to third
parties (hereinafter referred to as “requests for disclosure, etc.”), are as follows.
(1).About the format of requests for disclosure, etc.
The disclosure request form can be downloaded here (in PDF format). If you
wish to receive it by mail, please contact the “Personal Information Inquiry Desk” at section 11 below,
providing your address, name, and request for postal delivery.
(2).Required Documents and Submission Address for Disclosure Requests

Please mail the following required documents to the address listed in Section 11, “Contact for Personal
Information Inquiries.”
①Personal Information Disclosure Request Form
② Identification documents (If requesting through an agent, a power of attorney or
other documents as specified on the Personal Information Disclosure Request Form)

(3).Regarding identity verification

Once the Personal Information Disclosure Request Form arrives at our company, we will verify your identity
based on specific personal information held by us.

(4).Fees related to notification of the purpose of use of personal information and
disclosure

Only in cases of notification of the purpose of use and disclosure of personal information (including
disclosure of records of third-party provision), the following fees will be charged.
①A fee of 2,000 yen (tax included) is charged per request.
②Please enclose postage stamps worth 2,000 yen (for example, twenty 100-yen stamps;
the type of stamps does not matter) with the submitted documents.
③If the fee is insufficient or stamps are not enclosed, we will contact the
requester. However, if payment is not made within the specified period, we will treat it as if no request
for payment was made.

(5).Method of Responding to Disclosure Requests

We will respond using the method you selected on the “Disclosure Request Form.”

(6).Handling of personal information obtained through disclosure requests, etc.

It will be handled in accordance with our company’s personal information handling policy. Please note that
personal information disclosure request forms and attached documents that you send will not be returned.

(7).The following information is not subject to disclosure and therefore we cannot
respond to requests for disclosure of such information.

A fee will be charged only for notifications of the purpose of use and disclosure of personal information
(including disclosure of records of provision to third parties).
①Information that is likely to harm the life, body, property, or other rights and
interests of the individual or a third party.
②Those that may promote or induce illegal or unjust acts
③Those that may interfere with crime prevention, suppression, investigation, or
other maintenance of public safety and order
④ Those that may significantly interfere with the proper execution of our business
operations
⑤Matters related to personnel evaluation, personnel appraisal, selection, etc.
⑥Personal information associated with the company’s contracted work for which the
company does not have the authority to disclose such personal information
Acquisition of personal information through cookies, etc.Our website uses
cookies and similar technologies in order to provide services customized for each user. These tools may collect
system information necessary for viewing the pages, information to confirm that the user is the same person,
user activity history (such as accessed pages and viewed content), device information, and location information.
This information does not contain any personally identifiable information; however, there may be cases where
individuals are identified by matching it with information held by our company and used within the scope of the
purposes stipulated in section 2 above. Please note that you can refuse to accept cookies through your browser
settings, but this may result in some functions of our website becoming unavailable.
Contact point for inquiries regarding personal informationFor requests
regarding disclosure, etc., and complaints concerning personal information, please contact the following:
1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 163-0638
Cam Global Co., Ltd. Personal Information Protection Office
Tel: 03-6738-9686 (Hours: 9:00 AM to 6:00 PM, excluding Saturdays, Sundays, national holidays, and other company
holidays)
Email: privacy_cg@cam-com.jp

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