Privacy policyHandling of Personal Information
Handling of Personal Information
- Name, Address, Representative, and Manager of the Personal Information Handling Business Operator
CAMGLOBAL Inc.
1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Representative Director: Koji Mitsuishi
Person Responsible for Personal Information Management: Manager, Business Promotion Division
Tel: 03-6738-9686 (Reception hours: 9:00 to 18:00, excluding Saturdays, Sundays, public holidays, and other company holidays)
Email: privacy_cg@cam-com.jp - Purpose of Using Personal InformationThe purposes for which we use the personal information entrusted to us are as follows. (1). Common purposes for personal information of service users
・Various procedures related to user registration
・To provide, operate, and contact you regarding the services used
・Providing information related to the services used
・Improvement and enhancement of the services we provide (including the services currently in use, but not limited to these)
・ Requests for cooperation in surveys related to our business activities
Responding to inquiries, etc.(2).Information on officers and employees of business partners①Business negotiations, meetings, etc.
②Fulfillment of contracts and business communications
③Management of business partners
④ Joint use with group companies for the following purposes・To provide information and proposals regarding services offered by various group companies
・ For the fulfillment of transactions such as contracts, applications, and inquiries
For details, please refer to “6.(1). Information on officers and employees of business partners.”(3).Personal information of those who use MintokuWork
①Providing application information to the job destination or staffing agency where the applicant wishes to apply through employment placement
②Distribution of e-mails and telephone contacts regarding job information
③When wishing to use the temporary staffing service, personal information will be provided to group companies for the following purposes.・ For providing information about the temporary staffing services operated by Sougo Career Option Co., Ltd. and CAMTECH Inc.
For details, please see “4.(2). Provision of personal information to our group companies.”(4).Information of applicants to our job posting
・Selection and decision regarding recruitment
・Guidance on necessary matters related to joining after recruitment is decided, and execution of other required procedures(5). Information of our company officers and employees
・Human resource and labor management (payroll and health management, safety management, personnel evaluation, attendance management, business communication, emergency communication, etc.)
・Procedures and management related to employment insurance, social insurance, and taxes(6). Specified personal information
①Employees and their dependents
②Individual business owners・For the administration of social insurance, taxes, preparation of payment reports, etc.
It will only be used within the scope of purposes recognized by the “Act on the Use of Numbers to Identify Specific Individuals in Administrative Procedures” (hereinafter referred to as the “Number Use Act”).(7).Information jointly used by the group companies
We may jointly use the personal information we collect with our group companies.[Items of personal information that are jointly used]
①Personal information of individuals registered on “tenichi,” operated by Tenshoku Ichiba
・Information on recruitment by each company involved in joint use
・Information on job vacancies
・Information on services provided by each company involved in joint use
For details, please see “6.(3). Personal Information of Those Registered with ‘tenichi’.” - Voluntariness of Providing Personal Information and Precautions(1). Providing personal information is voluntary; however, please note that if items required for applications or inquiries are not filled out or contain incorrect information, we may not be able to respond to your request
(2). When our company directly receives personal information, we are not obliged to return it on any medium. - Provision of Personal Information to Third PartiesOur company will provide the personal information you have given us to third parties as follows.
(1).Provision to the prospective employer or recruitment agency to which you wish to apply①When providing ff you use the job service “mintoku work” operated by our company
②Items of personal information to be provided
Name, address, contact information such as phone number, work experience, and other information obtained at the time of application③Recipient
The company applying for the job opening in question or the recruiting agency handling the job opening in question④Purpose of Use
For applying to the job opening in question(2). Provision of personal information to our group companies
①When providing
When requesting the use of staffing and recruitment services operated by our group companies②Items of personal information provided
Name, email address, phone number③Recipient
Sougo Career Option Co., Ltd. and CAMTECH Inc.④Purpose of use
For the purpose of providing information about staffing services operated by our group companies(3). Our company will not provide personal information you have provided to third parties, except in cases falling under (1), (2) above or the following cases.
①Where the necessary details have been clearly indicated or notified to the individual in advance and the individual has given consent
②In cases based on laws and regulations
- Outsourcing of personal informationOutsourcing of Personal Information: The company may outsource personal information to external businesses to the extent necessary to achieve the purpose of use stated above in Section 2. Regarding outsourcing destinations, the company selects businesses that meet its prescribed personal information protection standards and enters into contracts to ensure appropriate management before outsourcing.
- Joint UseThe company jointly uses the personal information entrusted to it as follows:
(1). Information of officers and employees of business partners①Items of personal information to be jointly used
Name, company name, department name, job title, address, email address, telephone number, fax number, etc.
②Scope of those jointly using the information
Our group companies details available here）
③Purpose of joint use・For providing information and proposals regarding services offered by the group companies
・To fulfill contractual, application, inquiry, and other transaction-related obligations④Person Responsible for the Management of Jointly Used Personal Information
Company Name: Sougo Career Option Co., Ltd.
Address: 2-4-1 Hamamatsucho, Minato-ku, Tokyo
Representative: President Kota Oizumi
Person Responsible for the Management of Jointly Used Personal Information: Personal Information Manager(2).Information of individuals registered for Sougo Career Option’s temporary staffing and job placement services
①Items of personal information jointly used
Name, address, phone number, contact information, work experience, and other information acquired at the time of registration
②Scope of parties sharing the information
Sougo Career Option Co., Ltd., BEITRE Co. Ltd., Concier&TECH Inc. , Sougo Career Trust Co., Ltd. CAMGLOBAL Inc.
③Purpose of joint use
For introducing job placements that match the registrant’s preferences and suitability, and for appropriate employment management after placement
④Person responsible for managing jointly used personal information
Company name: Sougo Career Option Co., Ltd.
Address: 2-4-1 Hamamatsucho, Minato-ku, Tokyo
Representative: CEO Kota Oizumi
Person responsible for management of jointly used personal information: Personal Information Manager(3).Personal information of those registered with “tenichi”
①Items of personal information jointly used
Name, date of birth, gender, phone number, university name, email address, current occupation, address, highest level of education, year of graduation, and other information obtained at the time of application or registration
② Scope of those who jointly use the information
Tenshoku Ichiba Inc. , CAMCOM Inc. , Sougo Career Option Co., Ltd., BEITRE Co. Ltd., Concier&TECH Inc. , InterTour Co., Ltd., Dayworks Co., Ltd., LOGITECH Co., Ltd., CAMGLOBAL Inc.
③Purpose of joint use・Providing recruitment information of each jointly used company
・Providing job information
・Providing information on services of each jointly used company④Person Responsible for Managing Jointly Used Personal Information
Company Name: Tenshoku Ichiba Inc. ,
Address: 1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Representative: CEO Keita Haruna
Person Responsible for Managing Jointly Used Personal Information: Personal Information Management Officer - Matters Related to Safety Control MeasuresOur company takes necessary and appropriate safety control measures to prevent the leakage, loss, or damage of personal data and to properly manage it. Additionally, we exercise necessary and appropriate supervision over employees and contractors (including subcontractors) who handle personal data. Regarding the security management measures for personal data, they are specifically stipulated in internal regulations separately, and the main contents are as follows. For outsourcing the handling of personal information abroad, please refer to section 8 below.
(1). Formulating basic policies for implementing responses stipulated by laws, regulations, and guidelines to ensure proper handling of personal information and personal data.
(2). Formulating various regulations that define each response such as acquisition, use, storage, provision, deletion, and disposal, as well as the responsible persons and their roles.
(3). Establishing a person responsible, clarifying the employees handling personal data and the scope of personal data handled, organizing a reporting and contact system to the responsible person upon grasping facts or signs of violations of laws and regulations, and organizational safety management measures such as regular inspections of handling status.
(4). Including matters related to confidentiality of personal data in the work regulations and implementing human safety management measures such as conducting education and training on points to note regarding the handling of personal data.
(5). Physical security management measures such as controlling the entry and exit of employees, restricting brought-in devices, and restricting and managing the removal of devices, electronic media, and documents that handle personal data to prevent theft or loss.
(6). Technical security management measures such as the implementation of systems to protect information systems handling personal data from unauthorized external access or malicious software. - Outsourcing destinations for handling personal information in foreign countriesWe may entrust VIETNAM CAMCOM Co., Ltd , a group company located in the Socialist Republic of Vietnam (hereinafter referred to as “Vietnam”), with tasks within the scope necessary to achieve the purposes of use stated in section 2 above. The measures we have taken when entrusting the handling of personal information to the foreign subcontractor are as follows.
(1).Method of providing personal information to the foreign subcontractor
We provide personal information under a consignment contract concluded between our company and the foreign subcontractor.
(2).Measures Implemented by Foreign Subcontractors
In the outsourcing contract, it is stipulated that the foreign subcontractors will handle personal data only within the scope of the outsourced work, take necessary and appropriate safety management measures, and conduct necessary and appropriate supervision of their employees.
(3).Personal Information Protection System in Vietnam
The personal information protection system in Vietnam is described in the link below.
https://www.ppc.go.jp/files/pdf/vietnam_report.pdf
(4).Frequency and Methods of Confirmation
Our company will verify the measures implemented by the foreign contractors mentioned in (2) above once a year by receiving written reports from the foreign contractors.
(5).Suspension of provision of personal information
If the foreign subcontractor handles personal information in a manner that violates the subcontracting contract, including the measures mentioned in (2) above, and even after we promptly request correction based on the subcontracting contract, the handling is not corrected within a reasonable period and it is judged difficult to ensure the continuous implementation of appropriate measures, we will suspend the provision of personal information to the foreign subcontractor. - Application procedure for disclosure, etc. of personal informationRegarding the personal data we hold, the procedures for responding to requests from the individual concerned for notification of the purpose of use, disclosure, correction, addition or deletion of contents, suspension of use, erasure, and suspension of provision to third parties, as well as disclosure of records of provision to third parties (hereinafter referred to as “requests for disclosure, etc.”), are as follows.
(1).About the format of requests for disclosure, etc.
The disclosure request form can be downloaded here (in PDF format). If you wish to receive it by mail, please contact the “Personal Information Inquiry Desk” at section 11 below, providing your address, name, and request for postal delivery.
(2).Documents required for disclosure requests and where to submit themPlease send the necessary documents listed below by mail to the address of the “Personal Information Inquiry Desk” at section 11 below.
①Personal Information Disclosure Request Form
② Documents for identity verification (If the request is made by a proxy, a power of attorney and other documents as stated in the Personal Information Disclosure Request Form are required.)(3).Regarding identity verification
Once the Personal Information Disclosure Request Form arrives at our company, we will verify your identity based on specific personal information held by us.(4).Fees related to notification of the purpose of use of personal information and disclosure
Only in cases of notification of the purpose of use and disclosure of personal information (including disclosure of records of third-party provision), the following fees will be charged.
①A fee of 2,000 yen (tax included) is charged per request.
②Please enclose postage stamps worth 2,000 yen (for example, twenty 100-yen stamps; the type of stamps does not matter) with the submitted documents.
③If the fee is insufficient or stamps are not enclosed, we will contact the requester. However, if payment is not made within the specified period, we will treat it as if no request for payment was made.(5).Method of response to disclosure requests, etc.
We will respond using the method selected in the disclosure request form.(6).Handling of personal information obtained through disclosure requests, etc.
It will be handled in accordance with our company’s personal information handling policy. Please note that personal information disclosure request forms and attached documents that you send will not be returned.(7).The following information is not subject to disclosure and therefore we cannot respond to requests for disclosure of such information.
A fee will be charged only for notifications of the purpose of use and disclosure of personal information (including disclosure of records of provision to third parties).
①Information that is likely to harm the life, body, property, or other rights and interests of the individual or a third party.
②Those that may promote or induce illegal or unjust acts
③Those that may interfere with crime prevention, suppression, investigation, or other maintenance of public safety and order
④ Those that may significantly interfere with the proper execution of our business operations
⑤Matters related to personnel evaluation, personnel appraisal, selection, etc.
⑥Personal information associated with the company’s contracted work for which the company does not have the authority to disclose such personal information - Acquisition of personal information through cookies, etc.Our website uses cookies and similar technologies in order to provide services customized for each user. These tools may collect system information necessary for viewing the pages, information to confirm that the user is the same person, user activity history (such as accessed pages and viewed content), device information, and location information. This information does not contain any personally identifiable information; however, there may be cases where individuals are identified by matching it with information held by our company and used within the scope of the purposes stipulated in section 2 above. Please note that you can refuse to accept cookies through your browser settings, but this may result in some functions of our website becoming unavailable.
- Contact point for inquiries regarding personal informationFor “requests for disclosure” and “complaints regarding personal information,” please contact the following.
1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 163-0638
CAMGLOBAL Inc. Personal Information Protection Office
Tel: 03-6738-9686 (Reception hours 9:00-18:00, except Saturdays, Sundays, public holidays, and other company holidays)
Email: privacy_cg@cam-com.jp
